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Your First Steps


OutlookPoint is installed as add-on for Microsoft Outlook.  Start Outlook and you will see a new OutlookPoint item in your Outlook menu.


From the menu, click the OutlookPoint item (1) to open its ribbon. Click the Settings button (2).


Here you can choose the folders that you want to subscribe to.  For mail synchronization, select the Mail option (1) and click the Add button (2). If you want to synchronize your appointments, then choose the Calendar option and so on.


A new mail entry was added to your Mail folder node (1).  In the properties pane at the right side, you can click to set the folder that you want to subscribe  (2).


You get a list of all the folders of your mailbox account. Select the folder that you want to use. If you want to copy all mail messages from your Inbox folder, then select the inbox folder here. Or choose any other mail folder.


Optionally, you can change some other options. Click OK when done.


Give the software a minute to synchronize all the data.

After that, all Outlook data is copied into the OutlookPoint database, so that it can be used by other programs like DataPoint.  This OutlookPoint database is typically located at C:\ProgramData\PresentationPoint\OutlookPoint.

It is possible that this ProgramData is invisible on your hard drive, since this is a system folder. Click the View menu option of your explorer, and check the Hidden items option.


Open the OutlookPoint.mdb file. This is a Microsoft Access database that has the synchronized data of your selected Outlook folder.

Open the TblMail table to view its content. You can now set up queries and use these tables and queries in programs like DataPoint, in order to display this information in real-time on your television or computer screen.

To read out the information from this database in a network environment, it is best to share this file with others. Or you can always copy this database to an existing file server or existing network share in order to provide public access. In that case, move the OutlookPoint.mdb database and change its path in the OutlookPoint folder properties.

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